Global Privacy & Data Processing Policy

This Global Privacy & Data Processing Policy ("Policy") sets out how My Ai Exec Proprietary Limited (ACN 676 536 511) ("My Ai Exec", "Ai Tech Advisory", "we", "us", or "our") collects, uses, stores, discloses, and protects personal information in the course of providing our advisory services, website, and related technology platforms.

This Policy applies to all personal and business data processed through our website at aitechadvisory.com, our client engagement portals, AI-powered tools and co-pilot systems, and any other services we deliver to clients, prospects, and website visitors (collectively, the "Services").

By accessing our website or engaging our Services, you acknowledge that you have read and understood this Policy and consent to the collection and use of your information as described herein.

My Ai Exec Proprietary Limited is an AI technology advisory firm that assists organisations in deploying artificial intelligence co-pilots and automation systems across business departments. We operate globally and process data on behalf of our clients and in connection with our own business operations.

Depending on the nature of the interaction, Ai Tech Advisory acts in the following capacities:

Where we act as a Data Processor, the client organisation retains the role of Data Controller and is responsible for the lawful basis of processing and for ensuring that data subjects have been appropriately informed.

We collect personal and business information that is reasonably necessary to provide our Services and operate our business. The categories of data we may collect include, but are not limited to:

Identity and Contact Data — full name, job title, company name, email address, telephone number, and postal address.

Account and Engagement Data — login credentials, service preferences, correspondence records, and records of interactions with our advisory team.

Payment and Billing Data — payment method details, billing address, and transaction history, processed through our authorised payment processors.

Technical and Usage Data — IP address, browser type and version, operating system, referring URLs, pages visited, session duration, and device identifiers, collected automatically when you access our website or platforms.

AI Interaction Data — where clients utilise AI co-pilot tools deployed through our Services, interaction logs and outputs may be collected for the purpose of service delivery, quality assurance, and performance improvement. Please refer to Section 11 of our Terms of Service for important limitations regarding AI-generated content.

We do not sell, rent, or otherwise trade personal information to third parties for commercial purposes.

We use collected data to deliver, maintain, and improve our advisory and technology services; to manage client accounts, onboarding, and ongoing engagement; to process payments and manage billing relationships; to communicate service updates, security notifications, and relevant advisory insights; to respond to enquiries and provide client support; to conduct internal analysis and improve the performance of our platforms and AI systems; and to comply with applicable legal and regulatory obligations.

For individuals located in the European Economic Area or the United Kingdom, our lawful bases for processing personal data under the EU General Data Protection Regulation (GDPR) and UK GDPR are as follows:

Our website uses cookies, pixels, and similar tracking technologies to enhance user experience and analyse traffic patterns. We may utilise analytics tools including Google Analytics and approved third-party measurement platforms for the purpose of understanding website performance and optimising our digital presence.

Users may disable cookies through their browser settings; however, doing so may limit certain functionalities of our website. By continuing to use our website without adjusting your cookie settings, you consent to our use of cookies as described in this Policy.

All client and user data is hosted on secure cloud infrastructure with industry-standard encryption. Data is encrypted at rest (AES-256) and in transit (TLS 1.2 or higher). We implement technical and organisational security measures consistent with industry best practice to protect personal information against unauthorised access, disclosure, alteration, or destruction.

We retain personal data only for as long as is necessary to fulfil the purposes for which it was collected, or as required by applicable law. Upon termination of a client engagement, personal data held on behalf of that client will be deleted or returned within 90 days, unless retention is required by law.

We may engage trusted third-party service providers ("Sub-Processors") to support the delivery of our Services. All Sub-Processors are engaged under contractual terms that require equivalent standards of data protection and security.

We will update this list as Sub-Processors change and will notify clients of any material changes that may affect their data.

Where personal data is transferred outside Australia, the European Economic Area (EEA), or the United Kingdom, Ai Tech Advisory implements appropriate safeguards to ensure lawful transfer. For transfers involving EEA or UK personal data, we rely on Standard Contractual Clauses (SCCs) approved by the European Commission. All international data transfers comply with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth), GDPR, and other applicable privacy frameworks.

No Warranty on AI Outputs. Ai Tech Advisory does not warrant the accuracy, completeness, reliability, or fitness for purpose of any output, recommendation, analysis, or content generated by artificial intelligence systems, whether deployed by us or recommended by us in the course of our advisory engagement.

No Liability for AI Decisions. We expressly disclaim all liability for any decision made, action taken, or outcome arising from reliance on AI-generated content, AI co-pilot recommendations, automated data analysis, AI-generated commentary, or any other output produced by artificial intelligence systems. Clients and users bear sole responsibility for evaluating AI outputs and for any decisions made on the basis of such outputs.

No Liability for AI Conversations or Data Commentary. We accept no liability for the content of AI-generated conversations, responses, or data commentary produced through any AI tool or platform we deploy, recommend, or integrate. AI systems may produce outputs that are inaccurate, incomplete, or inappropriate, and clients must apply independent professional judgement before acting on any such output.

Client Responsibility. It is the sole responsibility of the client organisation to ensure that AI systems are used in compliance with applicable laws and regulations, including data protection laws, employment laws, financial services regulations, and any sector-specific compliance requirements. Ai Tech Advisory's role is advisory in nature; we do not assume operational responsibility for the use of AI systems within a client's business.

Individuals whose personal data we process have the right to access personal data held about them; to request correction of inaccurate or incomplete data; to request deletion of personal data ("right to be forgotten"); to object to processing or to request restriction of processing; to data portability; and to withdraw consent at any time where processing is based on consent.

Requests to exercise any of the above rights should be submitted to [email protected]. We may require identity verification before fulfilling any request and will respond within the timeframes required by applicable law.

Our Services are not directed at individuals under the age of 16. We do not knowingly collect personal data from minors. If we become aware that personal data has been collected from a person under 16 without appropriate consent, we will take immediate steps to delete such data.

We may update this Policy from time to time to reflect changes in legal requirements, technological developments, or our business practices. The current version of this Policy will always be available at aitechadvisory.com/privacy. Where changes are material, we will notify affected users and clients by email or through a prominent notice on our website.